Destiny Update – Registration

Can you believe it! LESS THAN THREE WEEKS TILL DESTINY!

DESTINY T SHIRT ORDERS DEADLINE: THIS FRIDAY 15th AUGUST
PRE REGISTRATION DEADLINE: NEXT FRIDAY 22nd AUGUST

PLEASE REMEMBER TO USE YOUR NAME AS REFERENCE WHEN PAYING INTO THE ACCOUNT. (BANK ACCOUNT DETAILS ON EITHER REGISTRATION SHEETS)

PLEASE READ THROUGH THE FOLLOWING CAREFULLY

One of the most important continuations this year from NMA admin is the implementation of new software designed in house. The changes were necessary to ensure data capturing was not only 100% accurate but also available at a push of a button to assist the Executives task of National Team Selections

THE MOST IMPORTANT POINT YOU NEED TO KNOW IS THE INDIVIDUAL CODE: Already the new registration sheets you received have many hidden functions. Included in these functions is the Individual Competitors Code. Your Dojo’s entries will have a unique barcode and numbering system. This code is allocated to each person you enter and unique only to them. The barcode is printed onto all their tickets and their competitor’s wristbands together with their name.

sample_wristband

sample_fighters_card

PLEASE REMEMBER, FIGHTERS TICKETS/CARDS ARE YOUR ONLY ACCESS TO DIVISIONS AT THE RING.

A WRISTBAND DOES NOT ALLOW YOU TO ENTER ANY DIVISION WHATSOEVER! IF A FIGHTER LOOSES A CARD THEY WILL HAVE TO PURCHASE ANOTHER. DO NOT LOOSE YOUR CARDS!

PROCESS EXPLAINED:
All handing out of Medals will be done at the table by the Chief Referee. The draw sheet once finalised will be taken to the data table to be processed by way of entering 1 item only…….. THE UNIQUE INDIVIDUAL COMPETITORS BARCODE FOR EACH PLACING. The rest is automated.

This system is extremely important when it comes to the notification to you the Instructor and the competitors themselves or their parents. So it becomes more pertinent than ever to ensure everyone is immediately notified the week after Destiny as to their selections results.

We can ensure this happens by one simple act from your side. ENSURING THE ENTRY REGISTRATION IS FILLED IN CORRECTLY! This means NO MISTAKES AND ABSOLUTE INCLUSION OF THE FOLLOWING;

  • SPELLING OF EACH NAME CORRECTLY as it is written on the Waiver form completed by the students or parents.
  • THEIR OWN OR PARENTS CELL NUMBER AND EMAIL ADDRESSNOT YOURS AS INSTRUCTOR! Each individuals information must be 100% accurate and include their own contact details. PLEASE DO NOT PUT YOUR CELL NUMBER AND EMAIL FOR EVERYONE.
  • YOU WILL BE ASKED FOR ALL COMPETITORS WAIVER FORMS BEFORE BEING HANDED YOUR PACKAGE. Each individual competitor must have a waiver form. Every instructors package will be checked on Saturday by admin staff. If we find no waiver for any particular fighter of yours, they will be called to registration and not be allowed to compete. If they are a minor, only their parents or Legal Guardian can sign for them so that means unless we get a faxed or emailed completed waiver from their parents, they cannot compete at Destiny. We will not accept waiver forms signed by the Coach. It is not a legally binding document.

In conjunction with being handed out the Medals at the ring itself, all 4 placing’s will also receive a notification as to qualifying for the SA Team SQUAD. (Not yet final selections, the Squad selection) the document will look like the picture below..

It is very important that this document be kept safe and given to parents in order for them to fully understand the selections criteria and registration process.

ALL COMPETITORS THAT MAKE THE SQUAD MUST REGISTER FOR THE TOUR BEFORE SEPTEMBER 30th.  Failure to register before this deadline will mean Not being eligible for selections. We will NOT take any registration of new competitors after this date. The only extra people eligible for registrations after this date will be family or supporters IF THERE IS STILL SEATS AVAILABLE ON THE TOUR GROUP.

Family and supporters wishing to travel on tour with the team MUST ALSO INDIVIDUALLY REGISTER. NO FAMILY REGISTRATION! ONLY INDIVIDUAL REGISTRATIONS ALLOWED.

So please, now that you know the process we utilise, please ensure you enter all competitors details 100% correct in the registration documents before sending it to head office.

Thank you.